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Interfaces: Client & Add-In for Outlook

The Contributor Client interface looks and acts like the default SharePoint 2007 web interface, but offers the improved user experience of a full desktop application. Mobile and remote workers remain productive, regardless of network latency or unavailability. With the Contributor Add-in interface, users can easily move or copy emails and attachments between Outlook and SharePoint with a simple drag-and-drop – powerful capabilities for email retention and collaboration applications.

Email & Attachment Drag-and-Drop

Emails and attachments can be easily moved or copied to SharePoint libraries and folders through drag-and-drop or Outlook rules. Message fields are instantly captured. Users can set content types and apply custom metadata, then save emails as .msg files with an automatically generated unique name.

• Support better email & document management
• Auto capture email fields (To, From, Date, etc.)
• Apply custom SharePoint metadata in Outlook

Online & Offline Configuration

Options Users can choose whether SharePoint content is available online-only or cached on their desktop. Local caching improves user productivity with instant access to content when working offline or over slow connections. For office workers who do not require offline caching, Contributor Add-In is available in online-only configurations.

• Update SharePoint content while offline
• Automatically update changes when online
• Get instant access over slow networks

Document & Form Libraries

Specific SharePoint document libraries or folders are linked to Outlook with an easy-to-use button on the Internet Explorer toolbar. Content is displayed with a tree view in the left-hand navigation pane. Documents can be easily opened, edited, and saved. New documents can be created using forms and content types.

• Drag-and-drop new documents to SharePoint
• Update documents from within Outlook
• Create documents from content types & forms

Custom & Standard Lists

Contributor Add-In provides access to custom lists and many standard lists including events, issues, links, contacts, announcements, tasks, and agendas. SharePoint list items are added and edited with just a few clicks from within the Outlook interface. Changes made in Outlook are automatically updated in SharePoint.

• Set content types for list items
• Access and update custom lists
• Add items to standard lists
• Right-click to edit item properties

Views & Metadata

Views can be used online and offline to easily organize and find content. Metadata for documents and list items can be edited or added to one or multiple items at a time, with a simple right-click action. Multi-value lookups are also supported.

• Right-click to quickly update metadata
• Edit common metadata for multiple files at once
• Use Views in Outlook to easily find data

Synchronization & Version Resolution

Users can select specific documents libraries, folders, or lists for Outlook synchronization. Cached content is kept up to date with automatic background sync based on startup, view, and configurable time intervals. Elegant conflict resolution, integrated with Microsoft Word® compare and merge, notifies the user if conflicting edits have been made by multiple users while offline.

• Set sync on startup, view, edit, or interval
• Resolve conflicts with compare & merge
• Use Check-Out & Check-In to lock content

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