Save time and money with our pre-package solution
SharePoint + Alexya™ + Service = Contract Management in-a-box™
Our Contract Management in-a-box™ will enable you to quickly deploy a contract management solution at a low cost and at the speed of light! We can pre-build the foundation of a contract management solution using SharePoint, our Alexya™ product, and our services.
The solution eliminates the need for a development project, reduces acquisition costs, and ensures maintainability with regard to future versions of SharePoint.
Main objectives of our Contract Management in-a-box™ solution:
- Provide you a pre-built contract management solution that you can easily customize
- Save you time and money
- Avoid you having to start from scratch
- Provide you a SharePoint foundation merged with best contract management practices thanks to our Alexya™ product and services.
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Pre-Built Contract Management Solution
Best contract management practices embedded in the solution to save time and money
- Corporate branding
- Information architecture foundation established
- Collaborative portal
- Business logic
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Workflow and Process Management
Content life cycle, collaboration, and processes will be supported by state-of-the-art technology
- Simple graphical tools
- Users can create their own workflows
- Embedded business rules
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Compound Document Management
Collaborative authoring capabilities are often required when several members of a team need to work concurrently on various sections of the same document
- Work on a document section by section
- Compel the author to follow a preset structure
- Save content in XML mode in SharePoint
- Reuse existing content
- Synchronize actions using alerts and workflows
- Allow a range of authors to work on the same content simultaneously
- Keep a history of the various actions taken on the content
- Compare sections between different versions
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Advanced Electronic Document Management
Applying best practices in electronic document management:
- Store, organize, access, collaborate, and publish
- Rich features to manage your documents
- Life cycle management
- View the document in relation to a specific contract number
- Composite management of different sections of a document
- Apply version, input/output, workflow, and history management to the sections of the document
- Centralize content in the SharePoint environment
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Outlook Synchronization and Integration
Bring your contract management solution closer to people within Outlook
- Allow users to edit, add, and delete content
- Enable users to work online or offline
- Synchronize your calendar, task list, project statuses, and document library
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Mobile Integration
Access your user collaborations, work, and content on any mobile
- iPhone and mobile integration (option for Blackberry)
- Make your content available in real time
- SMS alerts
- Access, edit, and add SharePoint items
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Content Publishing
Will help you assemble content and publish it:
- Assemble sections according to preset criteria
- Publish documents in the required format
- Send content dynamically according to business rules
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Collaborative Portal
Will help you to quickly access your content, tasks, and process steps from a contributor, management or reader view
- View the content based on your security profile
- Allows you to identify completed and non-completed tasks
- Retrieve content, tasks, and processes based on contract numbers
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Electronic Forms
Integrate Adobe reader forms with your Contract Management in-a-box™ solution:
- Paperless enterprise ready
- Submit data from PDF forms directly to your contract management solution
- Implement sophisticated business logic
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Advanced Search and Findability
Quickly retrieve, manipulate, and start working with data
- Full text search
- Metadata and properties search
- Smart search results
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Contract Management in-a-box™ is an enterprise level solution offering functionalities for managing contracts and content life cycle, including content creation, collaboration and negotiation, conformity and risk management, modifications, renewal transformations, and event management.
Our Contract Management in-a-box™ solution offers the following benefits:
- Simple and fast deployment
- Application fully developed with SharePoint technologies
- Best practices in enterprise content management applied to all the various in-a-box™ solutions
- Provides a collaboration and communication platform
- Improves the workflow and life cycle of your contracts
- Mobile and accessible solution
- Integrated with other Alcero in-a-box™ Solutions
- Using SharePoint software and our Alexya® platform, we develop global contract management solutions for the entire enterprise to maximize the value of agreements as well as ensure governance
- Contract life cycle management increases organizational efficiency, reduces contract creation time, standardizes the process, provides governance, and allows contract personalization
- Streamlines and improves contract and control processes throughout jurisdictions, geographical regions, and languages.
Our solutions are available for SharePoint 2007 and 2010. Some features might not be available on the free version of SharePoint (WSS or Foundation).