Business Process Management Module

Overview of the Business Process Management Module

The Business Process Management Module for Alexya inside SharePoint is an innovative way to improve the various business process used within your organization. From case management, contract life cycle management, project context or various business processes, our solution will help you to manage, control, coordinate and connect various contenders to the process.

Now you can stay on top of all your process activities with a tool that automatically communicates status, pro-actively prompts renewals and engages team members with an easy-to-use collaborative application.

The Business Process Management Module solution will manage all documents, workflow and activities related to your process. The module is a solution based on Microsoft’s Offices SharePoint Server 2007 technology bringing flexibility, web-based tool that will provide your organization with the required framework to accelerate, standardize, and simplify the entire process of different key business application.

Why use Business Process Management Module?

The Business Process Management Module is a solution that focus on many aspect of requirements to improve your key business processes. In a world where time is money, being in a position to produce deliverables quicker is a competitive advantage that demonstrates company-wide agility. From your Executive through team members from various departments across your organization, Alcero offers you a solution that manages the entire process of your choice.

Our solution will provide you the following benefits:

Control, manage and speed up key business processes.
Compliance for various regulatory processes
Provide the framework to manage, to name a few, case management process, contract, collaborative processes, project
Connect and manage tasks and activities to various contenders.
Provide process guidelines in a stage-gate approach
Process template for reusability

The module solution will allow you to forecast usage of process and business resources by calendar-scheduling renewal mechanisms within your contracts, follow-up, process update.

Benefits

The module is about engaging the right resources at the right time. This manages all aspects of a process such as clients, suppliers, documents, activities and knowledge bases. Directors and managers can receive reports and view dashboards of your process status across an organization, by department, by project or user account.

Now your team can preview and prepare for workload by viewing future events in their activity pipeline. Your various department will also be able to better forecast production capabilities and assign resources to lower costs on future operations

Features

The Business Process Management Module will provide you these capabilities:

View your process, activities and documents on a dashboard
Provide an electronic document management capability link to your process
Access a pipeline view of your process
Publish and control access to your process
Stage gate process management approach
Collaboration process centric
Manage, view and assign tasks
View, assign, and change process phases and steps
Manage and assign roles and permissions for process team members and work-groups
Publish and centralize critical process Information
Third party connectivity.

Features by Category

Electronic Document Management

We added features in the Business Process Management Module, in order to manage the entire process life cycle from creation to archive. From a draft to a record declaration, archiving and destruction, the document is managed according to the best practices in the field of the electronic document management.

SharePoint provides basic functionality in electronic document management, but many organizations want to apply the best practices and support the full information life cycle. We have developed a user friendly solution that facilitates the document tracking, emails or other relevant information through the module.

Features

Standardized classification plan for a fast tracking
Replicate metadata from a folder to a document
Information life cycle management: draft, record, archiving and destruction
Retention calendar implementation
Rules management for primary and secondary folders
Metadata or document properties on the documents to embed business rules and search
Site structure by department to ensure confidentiality
Intranet corporative structure for the entire organization
Workflow to validate the editorial processes of documents and contents
In & out document management
Versioning
Advanced document management
Alert on activities on a folder or document.

Collaboration

The module is a unique solution with its quickly implementation and advanced features. Based on the SharePoint platform, allows your users to familiarize themselves quickly with the new working methods and to increase the productivity of the organization. The Business Process Management Moduleis a true team platform for sharing and daily management.

Features

Alert on the various activities within the Intranet
Managing knowledge bases, wikis or corporate blogs
Shared calendars and events management
Workflows
Really Simple Syndication (RSS), alert announcement
Alert management and attributions
Management classifieds
Image management products.

Law and Rule Compliance

The Business Process Management Module enables your organization to quickly comply with the various laws and regulations regarding the documentation. Organizations are legally obliged to protect the information they hold on their own employees, partners and customers. In the electronic world where we live, the only protection of paper documents is highly inadequate and puts at risk the organization if it doesn’t protect the numeric information. As defined by various country's laws, the document is recognized valid if its integrity can be demonstrated, regardless of its medium: digital or physical (cd, paper, numeric, etc.).

Features

Centralizes documentation
Control the document security
Keep the historic on content usage (printing, reading, copy editing)
Limit the access of documents to desire groups or individuals
Provides warnings on the use of documents
Management of e-mails related to compliance
Applies a retention timetable as required by the laws.

Enterprise Portal

The Business Process Management Module provides to the members of your organization an access to information, skills and applications that are critical for the company. This moduleis a platform for an enterprise portal that allows you to access to various elements of your intranet and also information located outside.

Profiling

One huge advantage ofthe Business Process Management Module is to be able to adapt your Intranet fully customized. You can easily add new listings for example, a list of projects, resources or products. You can rename, or add as many fields as you want and change each page by simply sliding around.